Operating rules

NONDISCRIMINATION and EQUAL EMPLOYMENT

Art.1 The principle of equal treatment of all employees operates in all employment relationships and in relations with other persons. Employees are under the obligation not to harm the honor, reputation and dignity of the persons within the Company, as well as persons with whom they come into contact in the performance of their duties, by using offensive expressions, revealing aspects of their private life or making slanderous complaints, etc. Compliance with measures to ensure equal opportunities and treatment. Gender Equality: In the sense of Law No. 202/2002, republished in 2018 on equal opportunities and equal treatment between women and men, male and female employees, respectively, will be allowed equal access to the activities carried out. The principle of equal treatment for all employees operates within the framework of labor relations, with reference to the establishment of attributions, remuneration, promotion, labor relations operating on the basis of the Internal Rules of Order, which provide for equal opportunities and disciplinary sanctions in case of non-compliance. The Regulation prohibits any direct or indirect discrimination against an employee on the basis of sex, sexual orientation, genetic characteristics, age, nationality, race, color, ethnicity, religion, political opinion, social origin, disability.

Art.2 Any discrimination based on any criteria, including sex, sexual orientation, genetic characteristics, age, nationality, race, color, ethnicity, religion, political opinion, social orientation, disability, family status or responsibility, membership or activity in a trade union is prohibited. Nondiscrimination: The company’s activities will be carried out in compliance with all regulations and conditions related to ensuring equal opportunities and non-discriminatory treatment, regardless of sex, ethnicity, race, religion, age, disability and any other criteria that could restrict human rights and fundamental freedoms. The provisions of art. 2, paragraph 1 of the Government Ordinance no.137/31.08.2000, as amended and supplemented, on the prevention and sanctioning of all forms of discrimination.
The entire activity was designed to be developed in compliance with the legal provisions in force on non-discrimination, the National Strategy for Equal Opportunities, Regulation 1083/2008/EC, Regulation 1081/2006/EC.

The provisions of art. 39 of Law no. 53/2003 – Labor Code are respected by granting:
a) the right to remuneration for the work performed;
b) the right to daily and weekly rest;
c) the right to annual rest leave;
d) the right to equal opportunities and equal treatment;
e) the right to dignity at work;
f) the right to safety and health at work;
g) the right of access to vocational training
h) the right to information and consultation;
i) the right to protection in the event of dismissal;
j) the right to collective and individual bargaining;
k) the right to form or join a trade union;

Accessibility for people with disabilities: will be ensured for both customers and potential employees belonging to such categories. In this respect, production halls that have all the legal elements of accessibility: disabled access platform, doors with large openings, parking lot for disabled persons.

Art. 3 All employees have the right to a healthy working climate, an environment in which their physical safety is protected, in which they are protected against possible acts of discrimination or harassment, they have the right to fair employment relations, in which the objectives set for each employee are attainable with the means made available by the employer, correlated with the training and ability of each individual employee (education, declared experience, results of any periodic or occasional tests), to a working environment in which competition is encouraged, creativity and efficiency are stimulated, and performance is appreciated.
All employees performing work will be provided with working conditions appropriate to the work they perform.
All employees performing work shall be provided with working conditions appropriate to the work they perform.
Each employee will benefit from social protection, health and safety at work, respect for dignity and conscience, without any discrimination.
Every employee shall be recognized the right to collective bargaining, the right to protection of personal data, the right to protection against unlawful dismissal. Employees are also guaranteed that payment for work performed will in no way be determined on the basis of gender, ethnicity, religion, race, etc.
The company will show zero tolerance for any kind of manifestation that does not conform to the rules of good manners, the morals of a civilized workplace or the disrespect of human rights. Employees, company representatives, persons to whom this regulation is to be applied will refrain from any acts of violence – physical, language, behavior – and will display and maintain a civilized attitude in all circumstances. Name-calling, foul language (used in any medium, including in writing or in electronic messages), discussions in a rude or aggressive tone, uncollegical, uncivilized attitude and other similar acts will not be tolerated, for such breaches of ethics the sanctions provided by law will be applied, in addition to the immediate request to leave the premises and/or dismissal of the employee, if the above-mentioned disciplinary offences are considered unacceptable.

Art. 4. The principles that shall govern the work of employees, the company’s management and all persons and entities to which the provisions of these Regulations apply, and the way in which they shall interact (both among themselves and with other persons or entities with whom they come into contact at work) shall be:
– Fairness and fairness in the conduct of business, in the performance of job duties and other obligations under the individual employment contract, in the determination of each employee’s duties, in the evaluation process, etc.
– Supporting employees in carrying out their work tasks, broadening their professional training horizons, encouraging them to improve their professional skills and enhance the quality of their work,
– Ensuring a safe and healthy working environment, with the employer declaring its intention to minimize the risks associated with the activities carried out by employees,
– Compliance with and implementation of the rules imposed or provided by the legislator when regulating work in general and in particular the specific activity carried out within the company,
– Fairness in relations between employees and company management, including in terms of evaluating professional performance, recognizing professional performance, but also evaluating any failures or difficulties encountered in achieving the objectives set,
– The safety of employees and other persons subject to the provisions of these Regulations is a major priority and a constant concern,
– Zero tolerance of psychotropic substances – alcohol, drugs, other types of substances whose consumption has the effect of altering physical, cognitive, etc.,
– Zero tolerance for acts of aggression of any kind, including verbal and even written (discrimination on any grounds is considered as serious aggression). Virtually any action or act of exclusion which leads to unequal treatment on the basis of race, sex, age, nationality, or which creates an intimidating, hostile, degrading, etc. environment or setting will not be tolerated. Sanctions will be applied following established procedures and may go as far as dismissal (in the case of serious or repeated misconduct),
– Respect for the individual and his/her individual values (including those relating to culture, religion, etc.),
– Fairness and equal treatment of all categories of persons, irrespective of gender, religion, race, nationality, membership of a social group or class, marital status, age, ethnicity, political opinions, trade union membership or activity, etc.,
– Loyalty – both of the employee to the company and of the company to the employee. This principle will continue to apply after the termination of employment, taking into account the contractual and professional relationship that has existed up to that point.
– Respect for human rights by prohibiting forced labor, child exploitation or child labor.

RULES AND PROVISIONS CONCERNING HYGIENE, HEALTH AND SAFETY AT WORK, LABOR PROTECTION

Art. 5 The employer recognizes and accepts its responsibility for ensuring and maintaining, as far as possible, the health and safety of its employees and other persons who may be affected by its activities.

Art. 6 Within the framework of its own responsibilities, the employer shall take the necessary measures to protect the safety and health of its employees, including occupational risk prevention, information and training activities, as well as the implementation of the organization of occupational safety and health protection and the means necessary for it. To this end, the provisions of this Regulation shall be supplemented by the provisions of Law no. 319/2006 – the occupational health and safety law – of which they are an integral part and its implementing rules, as well as any other applicable legislation.
To this end, the company will identify and assess the risks of accidents and occupational diseases for the safety and security of employees, propose preventive measures, develop and implement working and production methods in order to improve the level of occupational safety and health protection of employees.

Art.7 The employer undertakes to organize the training of employees in the field of occupational safety and health. This training shall be carried out periodically, through specific arrangements drawn up and agreed between the employer and the employees, with their representatives and in accordance with the specific legal rules and incidents.
Each employee will be trained and tested on the risks specific to his or her activity and workplace, on the occupational safety legislation and rules that he or she is obliged to know and respect. In the event of changes in work procedures, changes requiring the application of new rules, employees will be trained accordingly.

Art. 8 It is the duty of each individual employee to ensure that he/she is familiar with the employer’s measures concerning health and safety at work, and that he/she does not at any time endanger himself/herself or others by his/her actions, deeds or inactions.
The employee must be familiar with the working conditions offered, the measures to prevent accidents at work. If there are employees who work under special working conditions, they may, where appropriate, be subject to appropriate medical examinations by the occupational physician in accordance with the applicable legal provisions.
Employees shall also, where appropriate, be provided with the protective equipment prescribed in the rules for the work they perform, which they shall wear and use during working hours. After the end of the working day, the protective equipment in question shall be cleaned and stored appropriately.

Art. 9 Employees shall carry out their work in accordance with their training and instruction and with the instructions received from their employer, so as not to expose themselves or other persons with whom they come into contact to the risk of injury or occupational disease.

In this regard, employees shall have the following obligations:

• to use machines, machinery, apparatus, appliances, equipment, tools, means of transportation and any other means of production correctly;
• to use correctly the protective equipment entrusted to them and, after use, to clean and store this equipment in accordance with the technical characteristics of each type of equipment;
• not to stop, take out of service, dismantle, change, modify or remove safety equipment and devices, in particular those related to machines, apparatus, technical installations and including buildings, and to use these devices correctly;
• immediately notify the employer or the persons with specific responsibility of any situation arising at the workplace which they have good reason to believe constitutes a danger to the health and/or safety of employees and persons assimilated to them, and of any failure or malfunction of protective systems and equipment;
• to immediately notify the employer or his representatives of accidents suffered by him;
• to cooperate with the employer or its representatives, as long as necessary, in order to make it possible to carry out any measures or requirements requested or ordered by health inspectors, labor inspectors, persons with control duties in the field of protection of the health and safety of employees, but also to enable the employer to ensure that the working environment, respectively the working conditions are as safe as possible and free from risks to health and safety at work;
• to be familiar with and comply with the provisions of occupational safety and health legislation and their implementing measures;

  All these obligations will also be incumbent on all other participants in the work process, in accordance with the activities they carry out, the duties set out in their job description, etc.

Art. 10 Employees will also be obliged:

• to know the first aid measures to be given in the event of accident or illness;
• to observe the hygiene and health rules and maintain cleanliness at the workplace;
• not to smoke except in specially designated areas;
• to stop work in the event of an imminent danger of an accident and immediately inform the manager or the company representative of this;
• cooperate with the employer and employees with specific occupational safety and health duties, as appropriate, to the extent necessary to enable the employer to ensure that all working conditions are suitable and as far as possible free from risks to safety and health at work, and to enable the employer to carry out any task or requirement imposed by the competent authorities for the prevention of occupational accidents and diseases.

Art. 11 In accordance with the legal provisions, the employer will determine the persons who have completed the First Aid training, persons who will be responsible for the protection and prevention of occupational risks, who will be trained on how to act in case of accidents. Employees are advised that in the event of an accident, they should contact one of the persons appointed as First Aid Instructor immediately.

Art. 12 Violation of the legal provisions relating to labor protection shall entail disciplinary, administrative, material, civil or criminal liability, as appropriate, according to the law.

Art. 13 The employer undertakes to take measures regarding hygiene, health protection and safety at work of pregnant employees and/or mothers, nursing or breastfeeding mothers, in accordance with GEO 96/2003 on the protection of maternity in the workplace, with subsequent amendments and additions, the methodological rules of application, and any other relevant regulations.

Art. 14 In order to maintain the health of employees during periods with high external temperatures, the employer shall provide the working hours and facilities required by GEO 99/2000 on the measures that may be applied during periods of extreme temperatures for the protection of persons employed, with subsequent amendments and additions, the methodological rules of application, and any other relevant regulations.

Art. 15 General rules of work discipline:

• Corridors, hallways, corridors, passageways and corners shall not be used (even temporarily) as storage or organization areas;
• Office furniture, electrical equipment and devices shall be arranged in such a way as to achieve maximum safety and utility use;
• Desks, filing cabinets, shall be arranged so that drawers do not open into passageways;
• Lockers, filing spaces, drawers and similar shall be closed after each use;
• The weight of documents in filing cabinets will be evenly distributed;
• Damaged desks, chairs and any other equipment will be taken out of service or repaired immediately;
• All equipment will be checked periodically and repaired if necessary by the appropriate personnel;
• All non–essential electrical powered equipment will be taken out of service at the end of the program;
• Furniture and chairs will not be placed over electrical cords;
• Any electrical equipment showing signs of malfunction will be immediately disconnected from the electrical mains and will be avoided until the fault has been identified and remedied;

This list is intended for illustrative purposes. In principle, any kind of activity, measure or action which presents a risk of injury or which contributes to increasing or complicating a risky situation in which the health or safety of employees is endangered shall be avoided. In assessing the degree of risk of each activity, consideration shall be given to the representation that a person with a minimum level of education, with a minimum level of general knowledge, should have in order to make decisions that minimize any risk of injury or illness in each action and activity carried out in the workplace.

Art. 16 Accident procedure
As a matter of principle, each individual employee is obliged to report any accident involving personal injury and or damage to company property, accident or incident occurring in the course of work or in the performance of work duties to the workplace manager. He/she in turn must immediately notify the employer. Any accident or threat of accident at work must be reported to the persons responsible for such situations.
All employees who miss work as a result of an accident must complete a standard certificate stating the nature and cause of the injury.
Any employee who suffers an injury on the job, which results in absence from work or in the inability to perform normal duties for at least three days (including weekly rest days, days off or holidays), must inform the company’s manager.

Art. 16 Compulsory medical examinations

16.1. Medical examination on recruitment
The Employer shall not employ any person unless, following a medical examination and psychological aptitude test, as appropriate, it is established that he/she is suitable for the work to be performed. Following the examination the doctor will issue a certificate stating that the prospective employee is fit to perform the work for which he/she has been engaged.

16.2. Annual medical examination
In accordance with the mandatory legal provisions, all employees must be medically examined once a year. After the medical examination, the doctor will draw up a report certifying whether the employee is fit for work, i.e. whether he/she is able to continue the work for which he/she has been engaged.

16.3. Medical examination after a long period of absence
If the employee will be absent for more than six months, he or she will have to undergo a general medical examination before returning to work. Following this examination, the occupational doctor will draw up a report certifying whether or not the employee is able to continue the work for which he has been engaged.

Art. 17 Fire prevention
In order to prevent fires, all employees shall observe the following rules:
Before using electrical devices, a check will be made to ensure that there are no cords, plugs, etc. damaged;
No improvisations to electrical equipment and installations will be made or accepted;
Electrical equipment showing signs of damage will be taken out of use immediately and used only after any faults have been identified and rectified by a specialist;
All rubbish will be disposed of in the specially designed containers, avoiding overfilling them;
Smoking will be allowed only in specially designated areas;
Any activities, attitudes, gestures, actions that involve a risk of fire will be avoided.

Art. 18 General rules in case of fire
In the event of fire, employees are asked to observe the following:
Rules and instructions: the fire brigade is to be notified immediately at the emergency numbers.
No attempt will be made to extinguish the fire unless the fire is very small, or if the persons engaging in such work have special training in the field
All activities will be stopped and the building evacuated in accordance with the fire evacuation plans. Use stairways only.
Follow the recommendations of the PSI Officer.